How should each inmate's account be balanced?

Balancing each inmate's account involves keeping an accurate record of both the funds they have deposited into their account and the transactions that deduct from that account, which are typically their purchases. This method ensures that the account reflects the true available balance for the inmate to use.

When you add the total amount received in deposits, that reflects the money the inmate has available. Subsequently, by subtracting all purchases made, you account for the expenses that lower the balance. This two-step process ensures a precise accounting of funds, making it the most accurate way to manage an inmate’s financial status.

The other methods, such as only adding deposits or only subtracting purchases, would not provide a complete and accurate view of the account balance. Additionally, inviting inmates to check their accounts does not impact the actual balancing process; it merely provides them access to their information but does not ensure that the accounting is done accurately.